Job Description

POSITION SUMMARY:

Under the direction of the AVP of HRIS (HR) and the Senior Director of Administrative Applications (CTS), this position will assist in leading and managing Human Resources Information Systems (HRIS) working closely with the AVP for HRIS and the CTS Senior Director of Administrative Applications. This includes evaluating, researching, selecting, designing, testing, and implementing leading-edge systems. This position will also support running efficient and cost-effective HRIS services and operations to meet current and future service needs of Duquesne University. The HRIS Assistant Director will collaborate with leaders across Human Resources, CTS and other key stakeholders at the University to identify opportunities to advance systems and analytics, streamline processes, and improve overall HRIS and IT services.

In this role, the Assistant Director of HRIS and IT Projects will help to identify, develop, and implement industry-tested best practices in a decentralized higher education environment, collaborating effectively with a broad array of partners, and deliver timely solutions of varied complexity and scope. Creativity, the ability to solve problems, be adaptable, and willingness to learn and grow are expected attributes in support the University’s Mission and the strategic plans of HR and CTS.

DUTIES AND RESPONSIBILITIES:

Collaborates in managing HRIS technology services working closely with the AVP of HRIS and other HRIS staff members. In conjunction with HR and CTS Leadership, provides support of Human Resources IT applications and services. This includes planning and implementing system enhancements, performing upgrades, and developing integrations of HR Systems.  In this role, the Assistant Director will also serve as a backup to the AVP of HRIS for activities including bi-weekly pay processing.

In cooperation with the CTS Project and Portfolio Management Office (PPMO), manages HR Technology-related projects, determined jointly by HR and CTS leadership. This inclues all project life cycle stages from initial evaluation through delivery of services and completion of project.  Project management duties may also include projects not assigned to the manager’s specific team.  Projects may involve personnel from departments throughout the institution.

Researches future direction of the technology assigned to the team.  Develops short and long-term strategic plans based on the research.  Actively participates in the development of the overall departmental and university strategic plans. Develops long-term technology and resource plans for implementation and support of business functionality.

Assists in managing vendor relationships from initial vendor evaluation through product support.  Works with vendors to assure Duquesne receives the highest level of support for products and services that are acquired.  Develops vendor relationships to assure that critical issues are addressed in a timely fashion. This includes coordination and support of audits with outside regulators and internal audit.

Engages in university-wide enterprise application planning, deployment, and support; participates in CTS leadership and planning discussions, including weekly Change and Project Portfolio reviews, CTS Management meetings, and Administrative Applications Directorate leadership meetings.

Reviews, develops, and updates human resources business processes, procedures, and short-term and long-term strategies and plans to align with system requirements working closely with HR Leadership.

Performs related duties as assigned by AVP of HRIS (HR) and the Senior Director of Administrative Applications (CTS).

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree in Business, Human Resources, or IT from an accredited institution and 5-8 years of work-related experience.

Preferred qualifications:

MBA, Master’s Degree in HR or technology-related field of study.

PHR, SHRM-CP preferred.

The following experience may substitute for some of the above education:

An IT professional with experience managing HR technology projects consistent with the job requirements may qualify.

Experience in higher education and/or decentralized, complex organizations preferred. 

Banner, Cognos, Cornerstone and other HRIS system implementation experience preferred.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Knowledge of a wide range of HR technology functions, ERP and HR systems background, and reporting and business intelligence experience required.

Prior knowledge and experience with analysis, accounting, pay processing, audit, documentation, and systems testing.

Previous project management /project process knowledge and experience.

Prior experience with vendor relationship management.

SQL coding and database structure experience.

Additional payroll systems experience, higher education experience and prior work experience with Ellucian Banner and Cognos highly preferred.

Excellent technical and non-technical communications.

Knowledge of MS Office Suite and HRIS systems, including Ellucian Banner, Cognos, and Cornerstone is preferred.

Ability to work creatively, collaboratively, and effectively across a wide range of stakeholders at the University, including the HR and CTS teams, vendors, and other key constituencies.

Ability to communicate effectively in person and in writing with all levels of the organization and with diverse constituencies.

Ability to work independently and as an effective team member.

Excellent judgment, organizational, and interpersonal skills.

Ability to collaborate with HR partners and domain experts regarding specific functional areas within all HR systems.

Ability to critically assess current programs and policies in order to ensure programs are meeting HR, CTS, and University community needs.

Ability to adapt to a variety of situations and audiences.

Software as a solution experience; Ellucian Banner, Cognos, Cornerstone experience is preferred.

Familiarity with end-to-end life cycle processing including recruiting, onboarding, employee data, integrations and reporting.

Experience managing IT related projects.

Experience supporting payroll systems and third-party vendor systems.

Commitment to diversity and inclusion and recognition of the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically.

Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission.  Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

About Duquesne University

Duquesne University, a private, Catholic institution, prides itself on being mission-centered and mission-driven. Our employees contribute to our culture of academic excellence and our mission of serving God by serving students. In turn, they enjoy a supportive working environment that values individual talents, encourages teamwork and rewards accomplishments. A nationally ranked top-tier university, Duquesne has established a legacy of excellence in liberal and professional education. Our 14:1 student-faculty ratio allows our students to work closely with expert faculty. Duquesne has also won accolades and recognition among the nation’s top 20 small research schools for our research initiatives and faculty productivity. Situated on a 50-acre campus within the city, Duquesne provides a small-town feel in an urban setting. The Pittsburgh region offers a variety of cultural, education and professional opportunities, as well as a safe and affordable lifestyle. We strive to attract, recruit and retain a dynamic, diverse workforce. Our employees benefit from an array of campus resources that provide convenience and cost savings, including a variety of dining options, a full-ser ... vice Starbucks, a retail bank and credit union, a fitness center and year-round wellness programs and onsite parking. Employees also may take advantage of the many educational, cultural and sporting events sponsored by the university.

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Job Tags

Weekly pay, Temporary work, Work experience placement,

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