Job Description

We are hiring a Document Controller for a remote role based in the USA. As a Document Controller, you will play a crucial role in organizing, managing, and maintaining project documentation, ensuring that it is easily accessible, secure, and up to date. You will work closely with various teams to ensure proper document control and compliance with company standards and industry regulations.

• Organize, maintain, and manage all project documentation, including drawings, specifications, contracts, and reports.
• Implement and maintain document control procedures to ensure that all documentation is processed, stored, and distributed according to company policies.
• Ensure compliance with document control standards and protocols, including version control and approval workflows.
• Review and verify the completeness and accuracy of documents prior to distribution or submission.
• Coordinate with internal teams and external vendors to ensure that the latest versions of documents are available and accessible.
• Manage the receipt and distribution of documents and correspondence between project teams, contractors, and clients.
• Ensure that document access is appropriately restricted, ensuring confidentiality and security.
• Assist in the preparation and submission of reports, including status updates, document logs, and tracking reports.
• Perform regular audits and checks on document storage and retrieval systems to ensure compliance with project and regulatory requirements.
• Maintain the filing system (electronic or paper), ensuring the documents are well-organized and easy to retrieve.
• Provide training and support to team members on document control procedures and tools.

• Bachelor's degree in Business Administration, Information Management, or a related field (preferred).
• 2+ years of experience in document control or records management, preferably in a construction, engineering, or similar industry.
• Proficiency in document control software (e.g., Procore , Aconex , SharePoint , iManage ) and Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities to handle a large volume of documentation.
• Attention to detail with a high level of accuracy and quality control.
• Strong communication skills (written and verbal) for effective coordination with cross-functional teams.
• Knowledge of document control standards and best practices in compliance with industry regulations (e.g., ISO, OSHA).
• Ability to work independently in a remote environment with minimal supervision.
• Strong problem-solving skills and ability to handle document-related issues efficiently.

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