Job Description

Job Description:
Job Summary:

• The Mail Services Specialist is crucial to the processing, preparation, delivery of mail and print and bind projects as directed from client throughout Hostsupported locations.
• The candidate in this role maintains a precise daily schedule for the delivery of mail, packages, copy products and stationery, and ensures that items are mailed and delivered quickly and efficiently.
• The Mail Services Specialist is also responsible for stocking mail and postage supplies, inspecting deliveries and processing shipment requests with Host vendors.
• This candidate safeguards deliveries from damage and tampering, in addition to other duties such as responding to production needs.

Duties And Responsibilities:

• Print and bind presentation as directed by client.
• Deliver mail, packages, copy products and stationery to assigned group/location per daily schedule.
• Ensure that all packages received/delivered are shipped and/or delivered same day, or alternatively consignee with be advised of next day delivery.
• Check daily and replenish, if necessary, all mail and postage supplies.
• Audit delivered items with delivery invoices.
• Approve or reject deliveries based on inspections.
• Check for contraband.
• Ensure all shipped packages are adequately protected against damage.
• Process shipment request with vendor, advising package owner of arrangements.
• Apply appropriate postage amounts and required identification to outgoing mail and packages.
• Stock copy rooms and provide first response for copier fleet production needs such as clearing jams (no tool repairs) and determining if a technician is needed.
• May perform other duties to include but not limited to monitoring online production/copy requests, setup of conference rooms for client meetings, and answer telephones in a professional manner, direct calls, and take messages.
• Performs other duties as assigned.

Qualifications - External:

• High School diploma or GED equivalent required and a minimum of 1 to 2 years of related work experience in warehouse, shipping and receiving.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Comfortable meeting and engaging with new people.
• Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.
• Requires basic knowledge of financial terms and principles.
• Ability to calculate simple figures such as percentages.
• Ability to understand and carry out general instructions in standard situations.
• Ability to solve problems in standard situations.
• Requires basic analytical skills.
• Intermediate skills with Microsoft Office Suite, handheld mobile technologies, and applications.
• Ability to use computer system to record materials received and shipped.
• Physical ability to assist with warehouse operations.
• Able to lift 50 lbs.
• Driver/Motor Vehicle Operation Position will require the ability to operate a motor vehicle and have a valid California Driver's License.?

Scope Of Responsibility:

• Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
• Errors in judgment may cause shortterm impact to co-workers and supervisor.

Safety:

• Complete at a satisfactory level all required and assigned HSE training
• Follow all activity policies and procedures, including all HSE related requirements at all times
• Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing, and assessment, etc.
• Report any condition which you feel could result in an accident or injury and / or stop work if required

In addition:

• Be aware of and understand all safe work practices and procedures and potential hazards associated with the work environment
• Maintain and wear at all times required appropriate personal protective equipment (PPE)
• Apply appropriate material handling techniques at all times,
• Only operate warehouse equipment and machinery (e.g. pallet jacks, manlifts, etc.) if properly trained, qualified, and authorized to do so

Candidate's typical working day:

• Mail room or production room
• Operating with 5 other people
• High Client interaction
• Emails
• Printing and binding documents, quality control
• Mail or deliver documents
• Ad hoc sorting, delivering mail assistance
• This is a Financial institute; confidentiality needed

Years of Experience needed:

• 1 to 2 years in office mail room preferred.

Level of Education:

• HS Diploma

Systems/Software proficiencies:

• Microsoft Office

Certifications/Licenses: N/A
Top Must have Skills:

• Professionalism
• Customer service
• Time management
• Multitasking

Top Nice to have Skills:

• Experience in printing and binding

Pay Range: $20 - $22.22

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.

Job Tags

Full time, Contract work, Work experience placement,

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